![]() ![]() ![]() One caveat to the Personal Archives solution is licensing. In short, Personal Archives present a manageable, centralized solution to the storage problems caused by email usage and PST files. It allows for enterprise-wide email retention policies and e-discovery. It allows access from all sources that can access the mailbox. Personal Archives are stored centrally and still reduce the size of the Exchange server account. Although badly named, the new Personal Archives feature is a function of the Exchange 2010 Messaging Records Management that provides a full featured email messaging archive and retention solution. Exchange 2010 presented a new feature called “Personal Archives”. Organizations could not apply retention policies or determine where or what email data existed in their organization.Įxchange administrators have had a solution to this problem for a while but they may not have known about it. ![]() Using PST files made it impossible to control the data. It compounds the problem and makes it an even larger one. Using these personal archives would offload the storage from the Exchange server but would move that mail to an unmanageable, flat file that could only be accessed from a single client. ![]() My least favorite of these ways, but the one that seems to be used the most, is to allow users to create personal archives (PST files) on their computers or network shares. There are many ways of dealing with this growth. Their email servers and the databases on them have grown to the point of being unmanageable. Considering that email servers weren’t designed to be file servers that leaves email administrators with a problem. For lack of a better term, the email server has replaced the file server as a repository for almost everything. Email usage has grown substantially within that period of time and the information sent in those emails has grown as well. The biggest issue I have had to contend with in that time hasn’t been getting email from point “a” to point “b”, it has been what to do with all the data. I have worked with Exchange email administration for over twenty years now. ![]()
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